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IBM Shows Off Next-Generation Collaboration Software (TechWeb)







IBM Shows Off Next-Generation
Collaboration Software (TechWeb)

IBM Shows Off Next-Generation
Collaboration Software (TechWeb)
08/12/2004 02:50 AM

TechWeb - Some of the new technology, which emphasizes activity-management capabilities, will be built into IBM's Workplace messaging and collaboration software and Eclipse development tools.




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Forget about .NET for the moment. The language neutrality that already exists in the Microsoft space (eg COM) is something that the Linux and open source worlds could really use -- article by Jon Udell.
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When I was younger I used to like powerful class libraries such as MacApp or Smalltalk's; but I have come to realise that a wonderful and complicated inheritance hierarchy can be too confusing.

Too much OOP means you have to learn too much to do too little.

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WHAT'S WRONG
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SOFTWARE


WHAT'S WRONG
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SOFTWARE
02/10/2004 02:48 AM
networks
I've written recently about the future state of business, a world incorporating powerful, versatile social networking tools. And I've played with most of the first-generation social software and read volumes about how it will, or won't, work in business and ultimately affect our daily lives.

The concept is wonderful, and the technology is fun, but the tools developed so far suffer from three fatal flaws:
  1. They're built with a pre-designed, set content architecture, and centrally-stored content, instead of harvesting content that individual users already have stored, in different ways of their own choosing, on their own machines.
  2. They're being populated just-in-case, with all kinds of content that people with lots of time on their hands see fit to contribute, and no content from the very busy or technologically illiterate, rather than just-in-time, with content being accumulated only if and when there's a demand and need for it.
  3. They're badly over-engineered, ranging in complexity from challenging to intimidating, so they take a lot of time, energy and intelligence to understand and use properly, and hence drive most potential users away.
In this month's Darwin Magazine, social networking guru Stowe Boyd also laments the growing pains of many of the first-generation tools, and the absurdly high and premature expectations that people have of them. "My bet is that social networking services will resist standardization until they see the benefits of converging all sorts of private and public network information, and realize that no one company can create and manage all of it", he says. The heterogeneity of both content and context is producing specialized social tools that are excellent for certain focused purposes, but useless for others, and an aggregation of content -- filled-in forms, esoteric discussion threads and context-free 'knowledge objects' -- that is cumbersome and largely unreusable.

In an earlier post I stressed the importance of allowing each individual to maintain and organize their own content and their own networks their own way. At that time I said: "When you force people to adapt their mental models to a standard model (inevitably a complex one to accommodate a variety of specifications), a standard model that is dictated by the technology and its designers, you will get no usage, or at best reluctant, inefficient usage."

If I were start all over again, to design the second generation of social software, it would be transparent to the user, wouldn't require any submissions, wouldn't keep any content in any central location, and would be so simple to use that even people without computers would use it.

architectureThat may sound like a tall order, but it really isn't. It would be like building a house. Let's start with content, the foundation of the house. Rather than getting people to submit stuff, we need to help people to organize the personal information they already have, and then harvest it automatically. When I talk to people in the front lines of just about every business, from proprietorships to large companies, they confess their filing cabinets, the document folders on their hard drives, rolodexes and other personal collections of information are chaotic and impossible to find things in. They also say no one ever taught them how to organize these personal repositories so that content could be found easily. Everyone just assumed that the skill to do this comes naturally. So first order of business is personal content management. No rules, no standards. Just some simple tools that allow people to organize all the information and documents they have into some order so it can be readily found again when needed. Let a whole bunch of PCM tools loose on the market, and let them evolve as people learn what they need and what they don't and what organization makes sense to them as individuals. Weblogs would be a good source of ideas for the design of PCM tools, since essentially that's what blogs are.

The next floor of the house is the metadata. Software developers would work with the users of individuals' content other than the individual him/herself to ascertain how they might want to use the individual's newly-ordered content, and develop tools to harvest the relevant metadata to do that. This second layer of tools essentially reorganizes the individual's content, transparently, in ways that make it more useful to the individual's networks -- actual and potential friends, associates, customers, suppliers etc. These tools would spider the content and essentially 'fill in the forms' that those in each of the individual's networks might need to access the individual's information in the format they want it in. The PCM tools would allow people to specify which content could be seen and accessed by others with the appropriate 'permissions', and the metadata tools would repect these permissions. These metadata tools would be invisible to the individual user, and would work automatically in the background as the individual added, deleted, and changed the content using the PCM tools.

Still with me? Now comes the pièce de résistance. The third level of the house is the networking and connectivity tools, the ones that, analogous to the telephone switch, actually enable the identification of relationships, the making of connections, the transfer of information, and ultimately even collaboration and other more dynamic interactive applications of connectivity -- transactions. These applications harvest and mine the metadata, and have no content of their own. They operate on a just-in-time basis. These tools might include an Expertise Finder, a Connector, a Super Address Book, a Network Builder, a Publisher, and a Subscriber.

So for example, if I'm researching solar power for my new house, or looking for people to work with me on a Meeting of Minds business assignment, I could use the Expertise Finder tool to identify who I could and should talk to, what information each of those experts has in their personal content that is permissioned for me to look at, multiple contact information for each of those experts, and the cost, if any, of contacting the expert and/or accessing their personal content. A Connector tool would then enable one-click connection to the selected expert(s) regardless of medium selected -- telephony, instant or asynchronous messaging, Simple Virtual Presence, etc. The Connector tool, just like a telephone switch, would connect people within an organization, or between organizations, or between an individual and someone in an organization -- it wouldn't matter. So if I work for a bank and I need to find an expert in financial derivatives, it would work exactly as my personal solar power search did. I could then choose between 'found experts' within the bank and those outside. If I want to contact my father in Winnipeg, or the group I play poker with on Friday nights, I would use the Super Address Book instead of the Expertise Finder before using the Connector tool, but the process would be analogous and as simple and intuitive as looking in a rolodex or phone book. And if I wanted to build a new network of people interested in discussing New Collaborative Enterprises, or whether Kerry should pick Kucinich as a running mate, I might use the Network Builder tool, which would function exactly like the Expertise Finder except it would identify people with particular interests rather than particular expertise. Finally, I could use the Publisher tool to 'push' selected content out instead of waiting for people to come and get it, and a Subscriber tool, based on RSS, that puts out a 'standing order' to pull in and aggregate others' content that meets my specified criteria.

Just-in-time. Dead simple. Built on information I maintain, control and organize my way. Personal versus business information, internal or external, doesn't matter. A utility. An appliance.

You could even build additional commercial and transaction tools on top of this. Buy a 'smart' fridge/freezer that takes inventory of what you have, 'permission' it to feed your PCM tool, and your grocery supplier can automatically compute, fill and deliver your order with no intervention by you at all.

There are some important lessons to learn from the success and failure of previous technologies. A combination of simplicity-of-use, personalizability and adaptability has made tools like paper, books, pencils, paints, diaries, typewriters, newspapers, timepieces, telephones, radio & TV, personal calculators, CDs and DVDs ubiquitous and hugely popular. In contrast, the lack of these attributes in tools like the PC, musical instruments, the VCR, the fax machine, almost all software, PDAs and videoconferencing, has severely limited the market for these tools, and caused millions to curse their complexity.

I don't blame first-generation social software designers for making the three mistakes that already have detractors raising their eyebrows. We need to do lots of experiments to see what will work and what won't. There's no harm designing and playing with skylights and new types of shingles even before the foundation is ready to be poured. And as Stowe said, social software "will become the cornerstone of a revolution in IT", not to mention a revolution in how we connect, network, and organize and share information -- activities that comprise much of the fabric of our lives. We just need to remember: Simple, Personal, Decentralized, Just-in-time.

A Group of Software, Marketing,
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Custom Reader – Launches an RSS Branded News Reader which is Fully Customizable to Any Website or Company. Custom Reader is about to change the way we safely push information and news to readers using a method that has been around since 1996 with its Windows Desktop News Reader. [PRWEB Apr 11, 2005]

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Russ Pavlicek
In his InfoWorld column this week, Russ Pavlicek addresses a sensitive issue: the relationship between open source and outsourcing:
It is true that many software tasks are being farmed out to less expensive foreign programmers, but it is false to say that open source is responsible for this migration.
...
The presence of millions of older PCs in the world with near-zero market value means that some of these machines will eventually work their way into the hands of foreign computer students with limited budgets. The availability of open-source software makes many of those machines useful to these students -- or at least "legal."
...
The rising number of these students overseas creates the supply that will meet the demand of some American businesses to lower software development costs. Open-source technology did not cause this situation, although it does allow cash-poor students to use legal software instead of resorting to illegal copies of commercial software. [T he Open Source: Boon or Bust?]
A year ago, Dave Winer accidentally included the wrong image of me in a posting on Scripting News. The picture was, in fact, of an Indian programmer named Nish, who had written an article on C# that I found useful. A year ago, Nish's bio read: ...

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Innovation as Collaboration


Innovation as Collaboration 02/01/2005 09:04 PM
smartcarA few years ago a furniture company flew me down to their headquarters to talk to them about innovation, and to get my comments on a new product that they'd developed for the professional services industry. This was a company that had been honoured for years as one of America's most innovative companies, so I wasn't sure how much I could help them. They ushered me first into the R&D department where I met with some very creative individuals who obviously knew a lot about their business, and about product innovation. The department featured a giant furniture 'playroom', stocked with a variety of furniture components, where creative minds could serendipitously experiment and build makeshift prototypes on the fly. I was impressed.

Being a consultant, the first question I asked them was about their innovation process. Specifically, I asked, how were customer needs, complaints and ideas routed from the front-line customer contacts (the sales and marketing people) to R&D. I got blank stares. New product ideas were developed in the laboratory, it seems, and the only customer input was from surveys and focus groups once the R&D people already had something to show them.

An interesting discussion ensued. The gist of it was the company's argument that customers, not being experts in furniture, don't know what they want until they're shown something. If you were to ask them what they want, they'd just respond "what can you offer me?" My response was two-fold:

First, I said, you shouldn't be asking people what furniture they want, because  it's not a piece of furniture that they're looking for, necessarily, it's the attributes and benefits that the furniture offers that people want: Comfort, orthopedic support, mobility, prestige, 'workability'. I described a company I had recently read about that had abolished chairs. All the work surfaces had been raised to a comfortable work-level while standing, and each employee had been given a lightweight, personal 'memory cushion' to stand on that clipped to their belt, and a pair of personal orthopedically-designed shoes designed to make standing for long periods comfortable. In this company, people were constantly on the move and an enormous amount of time was spent booking meeting rooms. Now, the entire office could be configured as ad hoc meeting areas, chairs (with their high attendant cost and floor-space needs) could be eliminated, and mobility was optimized. People even found that they were more productive standing up and constantly moving around. This was a company that understood furniture was a means to an end, and the end for them was mobility and flexibility, so they 'invented' tools (furniture, cushions and shoes) that had those attributes.

Secondly, I added, you need to use an iterative process to elicit what people need, want and would use, a process Imperato and Harari (in their book Jumping the Curve) call "Thinking the Customer Ahead". This process entails a combination of visioning, asking a lot of 'what if' questions, and generally helping customers imagine the future state of their own organizations and needs, and how they would react if something new were suddenly available. This is an inherently collaborati ve process, as much as it is an innovative one. Just as asking people 'what would you like to see on the company intranet?' is likely to produce unimaginative (or no) answers, so would asking customers what furniture they need. But if you helped them to envision what the future of their business would look like, and then worked from that vision to ask an iterative set of 'what if' questions to elicit the kinds of furniture they could imagine using effectively in that future environment, and then collaboratively work with them to 'design' it, then you'd be getting somewhere.

As it turned out, the new product they had asked me to evaluate was designed to solve a problem in the professional services industry that had been widely talked about for a generation. Now they had an answer, but it was an answer to yesterday's problem, for which effective work-arounds had been found and were still evolving. And they had designed a product that had several critical inconvenience factors that were show-stoppers, and which they could have known about by spending more time talking to customers much earlier in the process.

One of my creative suggestions to them, as a customer, was that if they really want to sell their top-of-the-line ergonomic chairs to CEOs, they should give them away free to hotels and conference centres for their meeting rooms, where CEOs hang out and where the chairs are notoriously uncomfortable. The proviso would be that the name of the chair be conspicuously emblazoned on each chair. I don't think they ever took me up on the idea. I still think it would work, and pay for itself in no time.

Specialization has created intellectual and imaginative silos in organizations, and a recent Wharton study written up in S+B Magazine has found, as I did on that trip, that these silos are a huge obstacle to innovation: "The most effective product development and commercialization processes encourage dynamic communication and idea sharing among engineers, marketers, and customers...Failure to incorporate the customer’s perspective often seriously limits the potential financial and competitive value of corporate innovation...Often, engineers are tucked away so far within a company that they don’t see firsthand what customers really need."

Other key findings of the study:
  • over-concentration on technology and under-emphasis of the emotional appeal of products leads to market failure
  • better products result when employees are themselves customers of the product
  • 'anthropological research' -- visiting customers to see how they actually use (and mis-use) products can provide huge insights on need and innovation opportunities
  • when entering new markets, having local partners 'on the ground' can help tweak products to meet needs that are unique to that new market
  • using cross-functional teams and having the R&D people 'get out more' can help reduce 'customer blindness'
  • spreading R&D efforts around the world can help global companies enhance their 'environmental scan' and tap into ideas and adaptations that may not be apparent at head office
  • surveys that gather data on customer behaviour are insufficient -- it's more important to know why customers do what they do, to determine their true wants and needs, and this usually requires face-to-face contact and collaborative effort to determine
  • it's important to understand customers' aversion to change, and annoyance with having too many choices, when developing products
  • key qualities needed of the facilitators of dialogue between R&D, sales and customers: humility and curiosity
This study focused mainly on new product innovation, but the same need for collaboration with all the departments of the company, and with customers as well, applies equally to other types of business innovation. I like the Doblin Group's Ten Types of Innovation, an excellent way of parsing all the innovation opportunities open to a company:
  • Business model: How you make money (e.g. Dell's pay-in-advance for a custom-made PC model).
  • Networks and alliances: How you join forces with other companies for mutual benefit  (e.g. Sara Lee sticking strictly to branding and outsourcing all manufacturing)
  • Enabling process: How you support the company's core processes and workers (e.g. Starbucks' premium wage and benefits packages to attract superior staff)
  • Core processes: How you create and add value to your offerings (e.g. Wal-Mart's reinvention of retailing as shelf-space leasing)
  • Product performance: How you design your core offerings  (e.g. the Mercedes Smart Car's unique and imaginative attributes -- pictured above -- pick up the new Feb/05 Fast Company for a fascinating discussion of why you won't see it in the US)
  • Product system: How you link and/or provide a platform for multiple products (e.g. the Microsoft integrated productivity suite)
  • Service: How you provide value to customers and consumers beyond and around your products (e.g. Singapore Airlines' thoughtful and pampering extras)
  • Delivery Channel: How you get your offerings to market (e.g. Martha Stewart's multi-media ways of getting her 'home' stuff to your home)
  • Brand: How you communicate your offerings (e.g. Absolut vodka's "theme and variations' advertising concept)
  • Customer experience<>: How your customers feel when they interact with your company and its offerings (e.g. the Harley Davidson owners' community)
Collaboration within company departments and with customers is absolutely essential to the success of any of these ten types of innovation. My sense, however, is that in most large organizations collaboration (as opposed to mere coordination) is antithetical to corporate culture, modus operandi, and hierarchical structure. That's why many innovation advisers think innovation is best done in a business unit separate from the main operating unit, where emphasis is inevitably on protecting the status quo.

And that's also why I was surprised to see the results of a new study, by KPMG and Ipsos-Reid, of Canada's most innovative companies. Only three of the top 10 are small-to-medium sized businesses (Research in Motion, Westjet Airlines and Ballard Power Systems). The others include four of Canada's five largest telecom and broadcasting firms, its largest grocery chain, its largest engineering firm and its largest software distributor. And while this 'bias to big' is less noticeable in the Innovation category than in the overall Most Admired rankings (which are top-heavy with banks), it struck me as peculiar -- until I read how the winners had been selected: Only the CEOs of Canada's leading (read: biggest) corporations got to vote. It's not surprising, then, that they picked almost exclusively other large corporations.

I wonder what the answers would have been if they had asked customers?

Collaboration Evolves


Collaboration Evolves 04/19/2004 11:15 AM
New offerings address diverse enterprise needs.

Red Hat Summit Day 2: Good
collaboration and more


Red Hat Summit Day 2: Good
collaboration and more
06/05/2005 11:36 PM
Day 2 of the Red Hat Summit in New Orleans began with speeches from Red Hat's Michael Tiemann and IBM's Irving Wladawsky-Berger. I also caught up with free music guru John Buckman for his thoughts on making money from music online.

SugarCRM Adds Collaboration


SugarCRM Adds Collaboration 04/04/2005 11:25 AM
Open-source customer relationship management software developer SugarCRM Inc. is adding several new components to extend the capabilities of its sales, marketing and customer service applications.

cwick - collaboration server


cwick - collaboration server 04/28/2004 12:07 AM
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Collaboration, Up Close and From Afar


Collaboration, Up Close and From Afar 07/20/2004 11:17 AM
With great regret, I bid my goodbyes yesterday to the folks at the Strong Angel II demonstration, but I'm staying well-connected to the project in several ways. One is by using software that has become a crucial component to the project, Groove, the collaboration software that just hit its 3.0 milestone. Groove does so many things, but at its heart is a peer-to-peer networking system, replete with widgets and tools and fully encrypted at every level. In situations like the ones the Strong Angel teams are modeling, security is vital for some data even if not for all. One of the most intriguing demonstrations on Kona has been named "Pony Express," after the relay mail system of yesteryear, except this is being done with WiFi, laptops and Groove. The idea is that humanitarian assistance people in the field -- where there's no connectivity -- could fill out forms on their laptops, gathering data about populations and needs; then someone would drive by with a WiFi-equipped vehicle, synchronize the Groove "workspace" containing the data; and bring it back to the home base. This would be done again and again, and ultimately each person in the field, not just the people at the base, would have the most current possible data even without a direct Internet connection. My ongoing regret about Groove is its Windows-centricity. Ray Ozzie and his team at Groove really should find a way to port the application to Unix (Mac and Linux). But they've heard that from me before...

DreamworX Collaboration Tools


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Oracle Blends IM, Collaboration


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IBM lays out collaboration plans


IBM lays out collaboration plans 01/26/2004 11:32 AM

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Time to Move On

A Last Look at Web
Destinations

A Mean Backhand and
a Visor to Match

Amid the Cacophony,
a Quiet Conversation

Choosing a Chatty
Navigator to Share
Your Ride

Wizard's GBP160m
from Google

Computer threat to
student cash

wanted: ColdFusion
programmer to work
for assholes

Salon.com Technology
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Nasa to save Hubble
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Something Awful
Slate Magazine May
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WFTV.com - News -
600-Pound Woman Dies
After Being
Surgically Removed
From Couch

iPod vs. The
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Office 2003 Add-in:
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Windows XP Service
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Mobile Ink Jots 2:
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Foiling Session
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A Cold Place
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uDevGames 2004
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flaneur:
Dictionary.com Word
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Fighting Erupts in
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FirstAlign’s OpenCMS
Module is Slated to
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Compliance to New
Heights

Columbia Forest
Products (CFP)
project

Jolly Technologies
continues uphill
battle against
Indian law
enforcement over
intellectual
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BPMG backs recent
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Analyst appointment
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